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مسؤول سلسلة التوريد - غازي عنتاب

مسؤول سلسلة التوريد - غازي عنتاب

Job Title: Supply Chain Officer (National)
Number of vacancies: 1
Department/Sector: Supply Chain Offcer
Duty station: Gaziantep, Turkey
Report to: Executive Director
Expected Starting date: 10-Jun-2022
Employement Type (Full Time/Part-Time/volunteer/traniee/contractual): Full Time

Job Purpose:

 The Supply Chain Officer is responsible for the provision of support services – all tasks related to procurement and logistics based on HRO’s organizational mandate, priorities and donors’ agreements.
The Supply Chain Officer is responsible for the warehouse, fleet and asset management in compliance with HRO’s policies and procedures and donors’ rules and regulations.

Key Responsibilities:

 Implement HRO’s Logistics and Procurement Policies and procedures .
Ensure compliance with HRO’s Handbooks, other HRO policies and donor requirements in all procedures and processes.
Provide anticorruption, transparency and cost efficiency focus in all processes (e.g. in procurement, vehicle management, asset management).
Supervision, training and development of logistics team at field level.
Ensure safe and efficient transport of staff and materials/goods.
Prepare, check and share plans, records and reports as required (e.g. warehouse and fleet reports).
Implement a filing system/archives according to procedures.
Prepare accurate and timely monthly reports on fleet, asset management, and stock / inventory report.
Ensure that HRO’s related activities are implemented within HRO’s Protection mainstreaming guidelines and reports any breaches/concerns to the line manager
Procurement Management & Supply items/materials:
Supply items/materials according to the requests and following HRO’s procurement procedures
Identify suppliers for all kind of markets related to HRO’s activities and needs.
Take part in the analysis of the local purchasing environment.
Identify the necessary procurement documents for a given procedure.
Collect/draft all necessary documents (Excel) and transfer them to the Supply Chain Manager for validation.
Follow up purchases from request to payment and delivery.
Control quality and quantity of the purchased items according to the requester’s specifications.
Ensure that the format and information on quotes and invoices comply with regulations.
Ensure compliance with administrative procedures for the management of advances and payment of suppliers.
Update the mission catalog to facilitate the procurement process.
Asset Management & Inventory control:
Review and apply inventory & assets activities, including movements and deletions
Maintain and update inventory & assets records
Develop and implement efficient inventory & assets management procedures
Reconcile inventory discrepancies
Implement a loss prevention program
Report any stock issues to management and place product orders as necessary
Prepare a list of depleted products and a survey of unusable products
Vehicle Management
Supervise and monitoring the Vehicles management.
Coordinate with Lead driver and logistic officer to scheduling all vehicle maintenance.
Monitoring vehicle Log Sheet.
To report vehicle fuel consumption, maintenance to Logistics Coordinator.
Reporting & Follow up
Gather all procurement documents as a complete file and transfer them to the Supply Chain Manager
Give daily report to the Supply Chain Manager and the purchase requesters about procurement progress
Update the purchase request Follow Up on weekly basis.

Qualifications and Work Experience :

Bachelor’s degree in business, supply chain, or any relevant field
Minimum 4 years of experience in supply chain, preferably within a humanitarian context
Experience in supply chain operations; and key institutional donor’s rules and regulations
Experience in fleet, warehouse and assets management.
Proficient in MS Office applications
Fluent in both Turkish and English, written and verbal

Behavioral competencies Managing performance and development
Planning and delivering results
Coping with change
Communicating with impact and respect
Handling insecure environments
Good Communication skills
Honest and trustworthy
Reliable, rigorous and well organized
Motivated and dedicated to his/her job
Able and willing to learn to extend his/her scope of work
Able to manage priorities, take initiatives and work without constant supervision
Motivated and dedicated to his/her job

How to Apply:

• Hope Revival has a zero-tolerance regarding sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. HRO also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles
• Hope Revival is an Equal Opportunity Employer. Hope Revival considers all applicants based on merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law. Applicants in need of accommodation during the interview can contact the HR team at HR@HRO.NGO
• As required by law, the Hope Revival will provide reasonable accommodations to qualified applicants and employees with a known disability.
• If you are interested to join our team please send your resume, list of at least 3 professional references (latest two Line Managers and HR Manager) including contact information and cover letter in ENGLISH describing your reasons for applying and relevant qualifications to this link:
• Hope Revival thank all applicants; however, Kindly be informed that only short-listed candidates will be contacted.