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أهم الفرص

مسؤول برنامج ميداني - متنقل


مسؤول برنامج ميداني - متنقل 


Position Title: Field Program Admin Officer

Location: Syria / Roving

Reports To: Senior Program Officer

Type of Contract: Full Time

Date Of Posting: Sep 28, 2022 

How to Apply:

In case you meet the requirements and that you are interested in the position, please send your CV and Cover Letter in English in addition to three professional references to hrsyria@ri.org before October 12, 2022, stating in the subject “Field Program Admin Officer ”.

Please note that the position may be filled before the deadline of submission of the applications.

يمكنك ارسال السرية الذاتية الى الايميل ) hrsyria@ri.org ( قبل 12 - 10 - 2022 مع كتابة اسم الوظيفة بخانة الايميل Field Program “Admin Officer

الرجاء الاخذ بعين الاعتبار انه يم يكن انهاء عملية التوظيف قبل موعد نهاية التقديم.

ملاحظة : بضرورة الالتزام بكتابة اسم الوظيفة بعنوان الايميل

About RI

Relief International is a leading nonprofit organization working in roughly 20 countries to relieve poverty, ensure well-being and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises and chronic poverty. Relief International combines humanitarian and development approaches to provide immediate services while laying the groundwork for long-term impact. Our signature approach — which we call the RI Way—emphasizes local participation, an integration of services, strategic partnerships and a focus on civic skills. In this way, we empower communities to find, design and implement the solutions that work best for them.

POSITION SUMMARY

Under the direct supervision of the Senior Program Officer, the Program Officer will provide support in the implementation and monitoring of RI’s projects in Syria and ensure transparency and integrity across all program activities. The Program Officer will coordinate also between HR Department and Finance to ensure efficient program implementation.

REQUIREMENTS FOR THE POSITION

1. 2-3 years of proven previous experience in Program/Project Management in an I/LNGO, Humanitarian or development sector, preferably, in the Health sector.

2. A University degree in business administration or engineering is highly preferred. Other degrees in social studies or any relevant field may be considered.

3. Holding an accredited certification in Program/Project Management; PMP, D Pro, PMD is an advantage.

4. Demonstrated experience in implementing policies, procedures and systems in remote settings.

5. Excellent command of spoken and written English and Arabic.

6. Demonstrated excellent computer literacy (Excel, word, internet).

7. Demonstrate high analytical skills and high attention to detail.

8. Ability to prioritize and deal with competing demands.

9. Excellent organizational, interpersonal and communication skills.

10. A team builder with excellent people skills; culturally sensitive.

11. Must be flexible adaptable and willing to perfume other duties and work irregular hours.

RESPONSIBILITIES

1. Leadership:

• Whenever requested, provide leadership to the program teams in the field during the absence or the leaves of the Senior Program Officer. Additionally, to act as the main focal point in the field to coordinate with the management of RI and the HFs during similar occasions.

2. Program Implementation:

• Ensure the implementation of the day-to-day activities related to the agreed mobilization tool for each grant.

• Coordinate with the Senior Program officer on follow-up plans for monitoring and evaluation, timely reporting, timely course correction, project closure, project assessments, and internal information sharing.

• Under the supervision of the Senior Program Officer and on a monthly basis, conduct regular visits and on-need urgent visits to the supported Health Facilities to follow up on the work progress at the facilities, review/validate urgent requests by the health facility management, update the program comprehensive checklist and provide immediate reporting on the outputs of the visits.

• Follow up on the recruitment plan for each health facility, participate in the recruitment process for the non-medical positions and provide needed support to the supported health facilities to ensure full alignment with the agreed recruitment SOP.

• Under the Senior Program Officer’s supervision, to provide support in reviewing, extending and amending the Health facility’s MOUs and ensure reflection of the agreed budget.

• In collaboration with the Senior Program Officer, organize, document and follow up on monthly meetings with health facility board members, provide gap needs analysis, and follow up on closing the gaps.

• Work closely with the field-based staff and health facility management to ensure quality control/authenticity of all support documents shared by the health facilities/RI field-based program staff. This includes collaboration with other operational departments to ensure the correct procedures and policies are followed/applied.

• Work closely with the field-based program staff and health facility management to provide them with on-job capacity building and ensure RI procedures and tools are understood and applied correctly by the RI-field-based program staff and the management of health facilities. Remote training can also be used to introduce tools, systems and procedures to keep the field-based program staff up to date.

3. Program Administration :

• Provide support to the management of health facilities in planning the procurements, submitting appropriate procurement requests, completing the purchase orders and regularly monitoring the eligibility and efficiency of consumption rates of the procured items within the health facilities.

• On a regular basis, communicate and direct response to the suppliers, who are providing services and goods to HFs, to validate the procurement requests that the HFs prepared in coordination with the program officer to ensure full compliance with RI procurement procedures. This communication could be inside or outside the work time and days.

• Systematically Review, analyze, validate and report monthly running costs for health facilities, and provide needed payment requests to Finance Department with all related supporting documents.

• Provide support to the Senior Program Officer and Program Admin Team in Turkey in developing the monitoring tools related to the programmatic aspects and assist in preparing the analyses and estimations of the needs of health facilities by providing effective recommendations and the results of the observations obtained through the field visits.

• Whenever needed, coordinate with the Senior Program Officer and HR Department to review monthly incentives for indirect staff by checking new, resigned and change of status staff documents, and submit to Finance with needed MOUs.

• Provide the Senior Program Officer with immediate knowledge and analysis of any potential irregularities, misuse/misconduct that may affect/violate the compliance of supported facilities with the donor requirements or any potential gaps in the field procedures regarding operations and administration policies; this should be done through RI’s complaints and feedback mechanism, coordination with the health facilities and coordination with RI’s HR team.

4. Reporting & Archiving

• Participate in periodical meetings with the program admin team to provide needed data for reporting on the achieved milestones and update the grant reports whenever requested.

• Assist the Senior Program Officer and Program Admin Team in Turkey to ensure full documentation for each grant and that all needed documents, especially, those documents related to procurements at health facilities, are reviewed, validated and archived as soft and hard copies.

RI Values & Standards: Safeguarding

• Uphold and promote RI’s commitment to ensuring the safeguarding and safety of the vulnerable communities we serve.

• Consistent with RI’s safeguarding and protection policies, ensure all people who come into contact with Relief International are as safe as possible.

“RI Has a zero-tolerance policy towards any behavior that violates its code of conduct, including sexual harassment, exploitation, abuse, as well as lack of integrity, corruption, and fraud. RI also adheres to strict safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles"

RI Values:

• We uphold the Humanitarian Principles: humanity, neutrality, impartiality and operational independence.

• We affirmatively engage the most vulnerable communities.

• We value

o Inclusiveness

o Transparency and accountability

o Agility and innovation

o Collaboration

o Sustainability

Professional Standards All Relief International members (staff, volunteers and interns) are committed to the RI policies such as, RI Code of Conduct, Child Protection Policy, Reporting Conflict of Interest, Reporting Misconduct, Reporting Sexual Exploitation and Abuse. All new comers are expected to adhere to all these policies.

Disclaimer Clause

Only shortlisted candidates will be contacted for an interview.

سيتم التواصل وإجراء المقابلات فقط مع المتقدمين أصحاب السيرة الذاتية التي تتناسب مع متطلبات العمل

Please mention the applied position in your application e-mail

الرجاء ذكر المنصب الوظيفي كعنوان للبريد الالكتروني المرسل عند التقييم

Please note that the position might be filled before the deadline

الرجاء ملاحظة انه يمكن ملئ الشاغر قبل الموعد النهائي للتقديم

This job description is not an exhaustive list of the skills, effort, duties and responsibilities associated with position.

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