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Sub-Area Coordinator - (re-advertisement) (Idleb Dana)

 


Sub-Area Coordinator - (re-advertisement) (Idleb Dana)

ACTED is committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer-term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. The commitment of ACTED and that our teams are guided by 4 core values: (1) Responsibility: we ensure the efficient and responsible delivery of humanitarian aid with the means and the resources that have been entrusted to us. (2) Impact: we are committed to having the most sustainable impact on the communities and the people with whom we engage. (3) Enterprising spirit: we are enterprising and engage in our work with a spirit that creates value and overcomes challenges. (4) Inspiration: we strive to inspire all those around us through our vision, values, approaches, choices, practice, actions, and advocacy.

Greening strategy:

ACTED’s greening strategy aims to tackle environmental degradation and climate change while meeting the needs of the most vulnerable who are often those most affected by the deepening environmental crisis. Each ACTED employee will adhere to these principles through key green programming responsibilities:

  • Contribute towards the adherence and development of the greening strategy plan.
  • Explore innovative green programming opportunities and/or solutions within your realm of responsibilities and roles
  • Encouraging and promoting environmental safeguarding processes and environmental programming standards in accordance with SOPs and technical guideline notes

ACTED PSEAH Policy:

(Sub Area Coordinator ) has the responsibility to adhere to the PSEAH Policy (Protection against Sexual Exploitation, Abuse, and Harassment). The (Area database assistant) has the obligation to complete all mandatory training related to the Code of Conduct and the PSEA policy and report any safeguarding concern such as breaches of organizational policies or codes of conduct according to ACTED’s procedures. The (Area database assistant) carries out work duties in a way that does not harm children, vulnerable adults, or other staff or volunteers

Objectives

  1. Manage the support team in their area with technical support from their counterparts in Turkey to anticipate and mitigate risks, ensuring operations in the sub-area are compliant with ACTED finance, logistics, administration/HR, transparency, and security procedures
  2. Ensure Area Coordination based in Turkey is kept abreast of any coordination challenges at the base level, authorities engagement, and teams needs and challenges
  3. Facilitate the creation of an enabling and productive working environment through internal communication and coordination with all the necessary departments in order to ensure a timely and quality implementation of projects in the relevant sub-area
  4. Is responsible for the administrative follow-up and overview of the base

Duties and Responsibilities

  1. Coordination
    1. External Coordination

In coordination with the Humanitarian Access Manager (HAM) and the Public Relation Manager:

  • Assist the Idlib Area Coordinator in analyzing the operational environment and managing risk through primary and secondary information,
  • Based on needs and upon request, assist the Humanitarian Access Manager in stakeholder communication, representing ACTED in official meetings with local authorities and relevant humanitarian coordination meetings at the sub-area level
  • Support the operation team in ensuring smooth dissemination of ACTED’s strategies, objectives, and vision among targeted beneficiaries, host community, and local authorities.
    1. Internal Coordination
  • Coordinate interdepartmental communication and information sharing for a positive working environment to ensure a smooth implementation of ACTED different activities
  • Chair ACTED’s coordination meetings at the sub-area level (WAM, MAR, FLAT meeting, etc.) and ensure that outcomes are shared and consolidated within the Area reporting to the capital. When relevant, can include the concerned HoDs from the area.
  • Is responsible to ensure that risk mitigation measures taken in line with ACTED procedures and policies are implemented and known by all parties in his area, specifically within the support department.
  • Support relevant staff to help identify, and resolve operational issues and to continually improve the quality of support for programs and the operation team under the supervision of the area coordination.
  • Plan and ensure sufficient office and accommodation space and fleet capacity and ensure facilities are properly supplied and equipped.
  1. Personnel and base management
  • Is responsible for the administrative management of the sub-base staff administrative including leaves requests and follow-up, attendance sheet, follow-up of contract renewal, etc. in the coordination of the relevant manager or counterpart at the Area Level
  • Is responsible for the administrative follow-up of the premises and other related tasks (running costs management, equipment management, etc)

Support to project implementation and follow-up

Support Project Managers in project implementation through troubleshooting and eliminating blocking points in coordination and lead the Area Coordinator

  • Ensure that the crosscutting issues between support and the program are identified, reported, and addressed properly in coordination with the Area Coordinator and Deputy Area Coordinator. This will be done as per the weekly activity plan provided by the program team to clarify the operational needed from the support team
  • In coordination with Area Coordinator support in monitoring output achievement and ensure that all challenges are communicated to the Area Coordinator and solved on time to their PMs/AC
  1. Support team management
    1. Finance Management
  • Under the supervision of the DAC, and in liaison with the area Finance HoD, s/he is responsible for the expenditures at the sub-area so that they are compliant with ACTED internal processes and donor’s requirements. Make sure that all proper documentation exists and is properly archived for transfer to the main bases in Turkey
  • Support the Deputy Area Coordinator with budget management including

KEY PERFORMANCE INDICATORS

  • Bi-weekly report to DAC of internal coordination meetings in his sub-area (WAM, FLAT meeting), including sub are priority, blocking, and action points.
  • Number of Site visits to implementation areas reported to DAC/AC
  • % of coordination meetings with external actors
  • level of community acceptance of ACTED presence in the area based on the number and type of complaints received
  • FLAT folders are complete and sent to the area office every 2 months in a timely manner
  • Regular and Timely submission of Sub-Area TITANIC reports (logistics, HR, and Finance)
  • % of investigations outcome related to ACTED FALTs procedures are decreased and well followed.
  • Level of staff satisfaction in his area
  • A number of inductions sessions and CoC training are given to the new joiners

Qualifications,

  • University education in a relevant field such as international development, emergency operations, humanitarian programming, Engineering…etc.
  • Minimum 2 years experience in Project / Flat management experience (management, planning, staff development, and training skills) in emergency and/or development programs or related experience
  • Years of Experience in WASH and Food are preferred
  • Proven management capabilities and interpersonal leadership skills
  • Ability to work well and punctually under pressure
  • Excellent skills in written and spoken English
  • Strong negotiation skills, and flexibility in cultural and organizational terms

How to apply

Interested and qualified applicants must apply by fill the application form at this link.

Only the responses filled in using the English language will be considered.

https://forms.office.com/r/Kh7rLMVqgq

Only the shortlisted candidates will be contacted.

Female candidates are highly encouraged to apply

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